The AI department
your team doesn’t have

We build AI into the tools you already use, and your people learn to run it and extend it.

Free playbook: from a blank laptop to your first AI automation. No developer needed.

You already have everything: the processes, the know-how, the way things actually get done. What is missing is the wiring that lets AI use any of it. We build that, and it becomes your VibeShip Harbour. It is the difference between AI output you discard and output you use.

ClaudeChatGPTn8nNotionCursorElevenLabsGranolaGoogle Drive

What we build

Three examples, not a menu. Fast numbers, work that comes out of calls, things assembled from open sources. These are an agency’s; yours will look nothing like them.

Example 01 · Internal work

Numbers, fast

Today

Every quote runs through someone senior. It eats their evening, goes out on day three, runs to four pages, and the client gets lost in it.

After

The quote goes out the same day, priced the same way every time, and nobody senior loses an evening to it. Whoever turns up first with sensible numbers is the one they keep talking to.

A messy brief. An email thread, call notes, two attachments.

Reads
  • GmailGmail
  • Google DriveGoogle Drive
  • NotionNotion
Against
  • Your rate card
  • Past quotes
  • Scope blocks
Runs on
  • ClaudeClaude
  • n8nn8n

Quote draft · Northshore Studio · one page

Scope: six-week site redesign, three templates, CMS migration

Open questions: who owns hosting? is the launch date fixed?

Estimate: £12,400 · priced from your rate card

Someone senior reads it, fixes the one line only they would know, and sends it. Twenty minutes, not an evening.

Built for one company, not sold to many. Built on your rate card and your past quotes, so it prices the way you price.

Example 02 · Client-facing work

Calls that follow up

Today

Good call, everyone nods, and then the notes live in one person’s head. The proposal goes out on day three, half the detail is gone, and the client has cooled.

After

The proposal leaves while the client is still warm, and nothing said on a call gets lost again. We run this on our own calls, and we can show you this week’s.

A raw 60-minute client call.

Reads
  • GranolaGranola
  • Google CalendarGoogle Calendar
  • GmailGmail
Against
  • Your playbook
  • Client history
  • NotionNotion
Runs on
  • ClaudeClaude
  • n8nn8n
  • GmailGmail

Call debrief · 11:42, ten minutes after the call

Marta liked the concept route. Final words: send numbers by Friday.

Finance pushed back on the retainer.

Agreed: revised quote Friday, intro to their ops lead.

Reminder from your playbook: quotes go out same day, one page.

Follow-up email drafted underneath, waiting for your send. Both in your inbox before you have made a coffee.

Built for one company, not sold to many. Built on your playbook, so it reminds you of your own rules, not generic ones.

Example 03 · Open sources

A radar on your clients

Today

An agency is usually the last to hear about the big moves at a client: a launch, a key hire, a price change. Those are exactly the weeks the budget appears.

After

You show up the week the budget appears, not a month after. A strategist we know built a whole pitch on “you’re not a Gen Z brand” and found out from the radar that the client had just launched one.

Your list of clients and prospects.

Watches
  • News
  • LinkedIn
  • Job boards
  • Price lists
  • Companies House
Against
  • Your client list
  • NotionNotion
Runs on
  • PerplexityPerplexity
  • ClaudeClaude
  • n8nn8n
  • TelegramTelegram

Client radar · Monday, 08:00

Atlas Foods launched a Gen Z energy drink. Pitch the launch campaign.

Harbour & Frost are hiring a Head of E-commerce. New budget owner, introduce yourself.

Meridian raised shelf prices. Margin conversation, propose the loyalty push.

Two lines per company, every Monday, each with one reason to write or call. You pick the two that matter and write them before nine.

Built for one company, not sold to many. Built on your own client list. Fifteen companies or fifty, it watches the ones you care about.

Watch two of them chained together: one recorded call in, a priced proposal out.

There is no VibeShip app to log into and nothing to subscribe to. We build inside your accounts, on the tools your team already has open, and everything is yours to keep. If a job looks like ‘in: roughly this, out: roughly this’, we build it.

Claim your 30-minute free strategy session and AI plan

The people who do the work

We learned how this is built inside companies that spend millions on it. Now we build it for companies that cannot.

Michael Ionitsa

Michael Ionitsa

Co-Founder·LinkedIn ↗

Data Science at Warwick, first class. Former data scientist at Nestlé, and led the data team at StudyHall AI.

University of WarwickNestlé
Fyodor Batchkala

Fyodor Batchkala

Co-Founder·LinkedIn ↗

Computer Science at Warwick, now at ETH Zürich. Automated support for fifty million users at Bending Spoons, and led product at StudyHall AI.

ETH ZürichBending Spoons

“May the future not only be in the hands of big tech and companies of large scale, but also in the hands of the small and medium businesses the world economy depends on like never before.”

— Fyodor and Michael

Read the whole letter →

Sound familiar?

The tools aren’t the hard part. Making them work inside your team is.

A desk calendar with the whole weekend column filled in.

We’re at our max, I already work weekends

Everyone says this. Two hours a week from you, and you get your Sundays back.

Five app icons on a shelf, four of them covered in dust.

We tried new tools, my people don’t use them

Culture eats strategy for breakfast. We’ve watched it happen. So we build on top of how your team already works.

A row of identical, interchangeable documents.

Whatever it gives us is too generic to use

Of course it’s generic. It knows nothing about you. Teach it your business and it stops guessing.

A document marked up with corrections, beside two discarded drafts.

It makes mistakes, and we end up cleaning up

Then it was built badly. The ones we build check themselves, and a person signs off before anything leaves.

Who we work with

Small teams where the people doing the work are also the people doing the admin. The four weeks are the same. What we build in them is not.

A person working at a desk while small admin tasks drift away from them.

Agencies

Your designers spend more time on notes and briefs than on design.

What we’d build for you

A person at a desk reading a single document, with many documents funnelling into it.

Investors

The decks pile up faster than anyone can read them. So do the memos.

What we’d build for you

A person with a clipboard in front of a shelf of products, with forms drifting towards them.

FMCG

You’re filling in the same retailer form for the third time this month.

What we’d build for you

A person at a desk while product tags and labels drift away from them.

E-commerce

Forty product descriptions to write, and the drop goes live Thursday.

What we’d build for you

A person reading at a desk with a column of documents rising beside them.

Accountancy and law

Someone is writing an engagement letter the firm has already written.

What we’d build for you

A person on the phone at a desk with an arc of profile cards sweeping away from them.

Recruitment

The brief was brilliant on the call. It got written up four days later.

What we’d build for you

Four weeks, week by week

Around two hours a week from you. The rest sits with us.

  1. 0

    Running

    Before we start

    We work out where the time goes

    You fill in a short questionnaire and we have one call. We look at your processes, your tools and how your team already uses AI, and we agree what we get access to. It stays your own data, in your own accounts.

  2. 1

    Week 1

    VibeShip Harbour

    We connect Notion, Drive, email, calendar, your recordings and your files into the Harbour, one place your people and your AI both work from. Nobody has to feed it: your team works exactly as before and everything lands there on its own. Then the work starts going out of it. What your company knows stops living in a few people’s heads and becomes tribal knowledge the whole team can use. This is the part everyone skips, and why most AI never works. The first automation is live on real work by Friday.

  3. 2

    Week 2

    Your worst process

    The second build goes on whichever job costs your team the most. The person who actually runs it sits with us while we build. Work that used to wait in someone’s queue for a week starts going out the same day.

  4. 3

    Week 3

    Your team builds one

    If someone on your team wants it, they build the third one themselves and we supervise. If nobody fancies it, we build it. Either way everyone gets trained, and everything is written down in language they can actually follow.

  5. yours

    Week 4

    Handover

    Your team shows the systems back to you, and you get the runbooks and the before and after numbers. We leave you a list of what to build next, in your order of pain. Then we go.

After

It keeps running

Everything runs in your accounts, on your data, and nobody has to maintain it. What your best people know now lives in the company instead of in their heads, and your team can build the next automations without us. Most small firms spend every week surviving. This is where you get to build instead.

Your Harbour is built. Your people are trained. The playbooks, the knowledge base and the online materials are yours, and your team can build, use, expand and maintain all of it.

You are fully equipped and ready for the AI transformation era.

2 hours

a day, back to every person on your team

33%

more delivered, same team, same cost

Big companies already have this

A company with 100,000 people spends millions on this and keeps a department to run it. We learned how it is done inside companies that size. We build the same thing for yours in four weeks, at your scale, for $4,990.

Pilot pricing

$4,990

normally $9,990

Three pilots at this price

You’re early, so it’s half price. All we ask is that we can talk about the results afterwards.

  • An audit of your processes, your stack and how your team already uses AI
  • Your Harbour: Notion, Drive, email, calendar and your calls, all feeding the work that goes out
  • Three routine processes automated, chosen for the hours they take off the work that pays
  • Two built by us, the third by your own person if they want it
  • Everyone trained, everything documented, and all of it yours to keep

Your free session

Claim your 30-minute free strategy session

Tell us a little about your business. You get your AI plan within 48 hours, and it’s yours whether or not we ever work together.

The calendar opens as soon as you send the form, so you can pick a slot straight away.

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