Privacy Policy
Last updated: 31 July 2026· Template, to be reviewed by a solicitor before it’s relied on.
1. Who we are
VibeShip Academy is the data controller for personal data collected via vibeship.academy. Contact: hello@vibeship.academy.
2. What we collect and why
| Data | Purpose | Lawful basis |
|---|---|---|
| Name, work email, phone (optional), company, company size, job title and your stated area of interest, from the contact form | Reply to you, schedule your intro call and send the plan | Legitimate interest in responding to a business enquiry you sent us |
| Your marketing consent choice, and the exact wording shown to you at the time | Send occasional emails about AI enablement, only if you ticked the box | Consent (withdraw any time, reply “stop” or use the unsubscribe link) |
| Booking details you enter into our scheduling page (name, email, chosen time) | Arrange and hold the call you asked for | Steps taken at your request prior to entering a contract |
| Engagement details (name, email, company, billing information) | Provide the contracted services, invoices, support | Contract |
| Cookieless usage analytics (pages viewed, buttons clicked), with nothing stored on your device | Understand how many people reach the site and which sections they use | Legitimate interest |
| Session recordings and a persistent analytics identifier | Watch anonymised playbacks to find usability problems; recognise return visits | Consent (cookie banner) |
| Advertising events (Meta Pixel) | Measure and optimise our Instagram and Facebook activity | Consent (cookie banner) |
3. Processors we use
- Supabase — secure storage of form submissions (EU-hosted database)
- Cal.com — scheduling the calls you book with us
- PostHog (EU cloud) — product analytics, hosted in the EU
- Meta Platforms — advertising measurement (only after you accept cookies)
- Our hosting provider — serving this website
4. Cookies and similar technologies
Before you choose, we run analytics in a cookieless mode: we count page views and clicks, but nothing is stored on your device and we can’t recognise you across visits. Analytics and advertising cookies, and session recording, are set only if you click “Accept” on the cookie banner. You can change your mind by clearing cookies for this site.
Our scheduling page is provided by Cal.com and loads only when you choose to open it. Because it runs at your request, it’s treated as strictly necessary for the service you asked for, and it may set storage in your browser in order to work. If you’d rather not use it, email us instead and we’ll arrange a time by hand.
5. Retention
Enquiry and marketing list data: until you unsubscribe or after 24 months of inactivity. Purchase records: 6 years (UK tax law). Analytics: per PostHog’s standard retention.
6. Your rights
You may request access, correction, deletion, restriction, portability, or object to processing. Email hello@vibeship.academy. You can complain to the UK Information Commissioner’s Office (ico.org.uk) or your local EU supervisory authority.
7. International transfers
Where processors transfer data outside the UK or EEA, they do so under UK and EU approved safeguards (adequacy decisions or standard contractual clauses).